MeetingMinutes20100523

Auto Sub Meeting Minutes

Date: May 22, 2010

Present: Pete, Doug, Tristram, David Gardener (Desiccant), Mike Dewb, Eric, Linda May, Pecan, Dream, Courtney, Mega Seth, Pretzel, Q, Dan Strange, Jen, Amad, Tish, Blake Hooch, Amber, Brian, Ronny, Kim Beth, Damon

Agenda:

Pete has assembled 2 working groups:
GEEKS Gherkin Erection Krew (Hooch, Supa Blake, Damon, Doug, and Chuck) in charge creating a system to erect the expanded dome on playa

GRRLZ: Gherkin Redecoration, Revitalization, and Loveliness Zone
(Dream, Pecan, eHawk, Liz (meeting on Tuesday May 25)) in charge of decorating the interior of the dome.

Both groups will come back to next mtg with proposals to do what they’re going to do within their budget.

North Conway – trash bags full of fleece (Doug)

Figment: dome was submitted as a performance location and art installation
Accepted/expected for aerialists, dancers, musicians
Permission to set up the Friday before Figment, have power for work lights to set up that night, intersection of JFK and Memorial Drive, on river side. ‘Security’ will be required to camp out with the dome that evening. No fire allowed.
Hooch mentioned issue of bathroom facilities.

Ronny did a call for volunteers and formally has 8 or so people based on Saturday am.

Volunteers to set up and stay over Friday night: Dessicant, Ronny, Hooch, Amber, Jen, Ahmed, mega Seth, Courtney, Pete, Dream and Damon.

Kim – support not lifting
Tish – helping not staying over, Matt is a maybe for setting up and staying

Setup will occur the evening of Friday June 4th

Tough Stuff:

Few months ago budget stuff from 2009: talked about how we did vs. budget and how that went. Basically all went well, we spent what we budgeted.

Pod by pod a little different.

MONEY
Dues this year: a lot of hard questions to answer before can answer dues question

To run auto sub as a 40 person camp cost about $15,000
Last year spent a bit more with the dome. A few pods exceeded their budget, others were under.

Saved some money by not renewing tenancy at storage in Reno for another year, only until September.

How to treat individual pods is a larger discussion, we're not going to get into that.

With the money we spent last year
For example last year said were going to spend 500 on art, spent about that and ½

Tristram – all treacle lights ok, CFLs died, too bright anyway, might be better to replace with 10 watt incandescent.

Dome set 1000, spent 2500 (canvas, grommeter)

How do we want to spend money?

How worth it is it to the camp to have a taller gherkin? Climbable?

Dues were 375 last year; if we do nothing will be 325.
Last year opened dues at 375, moved up to 400 then 425. May not have that option this year because have at least 40 people interested now.

One of the things spent a lot of time doing this year was talking to each pod leader about what was good and what could improve – one pod leader felt camp should be smaller, one felt could be larger, most was a good size.

Pretzel: the year we had 50+ there were a lot of couples who didn’t want to work.

Doug one of the best parts of a camp is getting to know everybody

Grumble grumble burp burp

Linda May – don’t think it’s necessary to have a taller dome

Tristram – if no difference between generator or steam sub or netting ef it

Amber - poll everyone not here through email.

Roughly speaking raising dome, steam sub, generator, new storage about the same

Buy a container in Reno?
Diesel generator: 1675 plus delivery split for entire village rather than just auto sub (Pretzel source) actual total would come out to about 1000.00
Raising dome= 1000.00

Kim runs poll:

First Choice:
Storage 12
Diesel 11
Steam sub 0
Dome 0

Second choice
Storage 8
Diesel 3
Steam sub 9
Dome 4

Dan – impression that there are certain expenditures that are expected associated with AutoSub– there are other camps that are cheaper.

Some of hardest workers and camp leader are hard up, do not want to become a camp of ‘haves’.

Going to have to create a system (run the risk of over filling the camp) of how to determine camp membership.

Camp sign –Doug – 4ft in diameter, 6ft tall. Mostly made -

Next Meeting: June 6th at Tish’s