MeetingMinutes07182012

AutoSub Meeting Minutes 7/18/2012

In attendance: Pete Z, Dream, Tristram, Rich (ScotchCocker), Struggles, Gowgey, Mindy, Dewb, Jem, David Levy, Doug, David Shih, Sharon Kubo, Miss StrangePony, Damon, Nick Lauder, Rhonda, Lauren, Classic Seth, Erika Musicmaker, Andrea, Leeland, Jesse, Amanda, Ray, Remote: Xuth

-Membership Update Approx 24 at the meeting, also about how many have paid - though not all the same people. Paid members not in attendance: Max Eskin, Jon McD, Kurtis, Lance, TJ, Deanna

(Pete email Brian updated list of paid members)

What is projected membership? 35-40

-Placement/Camp Layout Officially placed at 2:30 and Esplanade On the 3:00 side! YAY! Means more of a buffer from the Root Society (sound camp.at 2:00)

Hive has the end cap for the 2:30 street, 150 ft of frontage Esp, 400 on 2:30, and 150 on A = total 700 ft. Roughly 2x of what we created by having a wedge last year. Less room for campers, lots of extra frontage.

Several Hive camps don’t have a lot of big art to cover the frontage. Hooch has been creating potential maps of the layout.

Going to create some issues, 2:30 is a high traffic area, about half an hour from the end of the camping area where the big sound camps are - 10th anniversary party at Root Society.

3:30 is going to be Disorient who will have 4 big sound vehicles, not a large sound camp.

You may note something about the containers; they are not all next to AutoSub! We are going to take one and empty it - turn it into art! At the other end, there is a group of other Hive members talking about turning the other containers into a playground.

- Opposite of last year’s arrangement which was condensed - running power is going to be a PITA. Might also pool resources of evap ponds, etc.

- idea: create alleys with in the Hive to help navigation.

Trucks arriving Wednesday pre-event. Need someone (not necessarily AutoSub) to meet the truck.

In addition to being louder than usual, it will also be more heavily trafficked. ~ our events could be better attended ~ our “things” will experience higher traffic

• could mean they are either boning us or they believe in us. Likely the latter.

We have to be on our A game! Events start on time, sounds should not cut out, need signs that light up.

Dewb ~ need to not have our living room on the esplanade.

   Options: 

A: put quanset behind the dome, keep all orifices sealed slide comes off the other side from the hatch shell. Question: do we use the truck to block the end of the kitchen?

B: create a dead zone of bikes and peeing -

C: use hexiyurts to create a barrier

• Dewb will send an email with these diagrams, start a working group

Sharon: how to deal with perimeter?

-HIVE Details

   will have power, some people have opted to purchase a porta potty. 
   thing about having a porta potty in the camp: they fucking stink, it will always be occupied when you need it, there is no guarantee of emptying happens by bribery and has to be accessible. Had this conversation several meetings ago AutoSub voted NO. 
   every camp except us is pooling to get water delivery - AutoSub opted out because we are (probably) getting our water for free and have. Water costs $1.50/gallon ($1200) 
   

-Project Group Update/ Work plan (project leads have dates for your builds ready to announce!) Dome raising = Levy did an awesome job of cutting and shaping dome bits, did a test build looks great, dome achieves it’s inward curve. But it works!

Slide - (Doug) design is going along with details, have 8 barrels now, going to suspend it in 2 ways, seatbelt webbing with an A frame support. Webbing otw, Sunday WW to cut steal, barrels are cut in half. Will be 40 ft long!

• Work day Sunday - Jon McD said need one more person (Sharon)

If seat belt stuff comes in will sew Saturday

Ladder = one third built, needed a new ladder that goes through the hoop skirt. 20 ft ladder (need to paint it white - Jenn)

Concern about the net - Tristram may want to buy a replacement section.

   if we want to inspect it is in Rich’s garage - 

Hoop skirt - cutting/sewing day Saturday - need 6 people

       Nick, Doug, Dan, Andrea, David

Secret project of DOOM: Damon working on strobe light, maybe camera (deadline end of this week) - everything moving along

Sign - sewing cover for lighted sign at Saturday work day

Dome deco

   - Tristram - help order fabric
   - sewing weekend TBA
   - butt level sheaths cover the horozontal bar 
   - ask doug - about how to deal with grommets

(email the list again to help pre-work, then a call for sewing)

   Dewb and Doug - doing lights on exterior and 
   Erika - idea to reduce fabric

Art for the exterior of the truck

   Tristram - bring the lightning
   - use magnets for poetry, etc

-FORMS! Email - read it, contribute, keep up with it. Fill them out! Ride share, two page form

   After this meeting Pete will be sending camp survey. 
   (when was your last tetanus shot?)
   You need someone not in camp as an emergency contact!

-Pod Leader volunteers.

   Way the camp runs we have people who in charge of making sure things happen. 
   run down of pods and leaders

B&G - Dewb LNT - Kubo Safety - Kubo - fire extinguisers, med kit Sound - Gowgey Bookings - Jem Virgin - Struggles Beer - Doug Trash and Recycling - Erika

• Don’t be so good about car pooling! Need space for trash! (Maybe)

   - have people who are getting a 2 person car, rent a UHaul instead?     
   - Damon working to have a kitchen truck. 
   - If you are packing, unwrap it before you pack it!
   - Read instructions on BM website on how to limit trash
   - Erika’s idea - sign up at dinner to take trash bags as generated, bags would be 

labeled with names/cars. - Erika is open to suggestion about trash - email her. Early - Doug Late - Rich Fluffer - Dreamy Jenn Bar - Melinda Water - Levy and Nick Power- Jesse and Doug

Open PODS: Shop - Ray Art -

Seizure dome - Doug will ship it, need someone to run it. Needs to be staffed.

Bar - Mindy will be sending out schedule for bar shifts. at least one shift, per person. you must check ID if you have a special event with an elaborate drink need you must supply it your self.

• events - if you have an event you need to contact power, sound, bar

sign up shifts for beer toss, also everyone pick up cheep beer

Kitchen - Damon *by the end of this week will be kitchen sign up email. also soliciting menus for dinner. If you have a meal you would like to make, submit.

• • NEEDS A HELPER - Matto

WE HAVE A WEBSITE AND A WIKI! They have lots of useful information. Use them.

Dinner is around 7

Steve N. has offered to make bulk purchase for the camp and the entire hive - between now and truck load.

FIGMENT! Go! Free! We bring the dome! Ronny is organizing the volunteers to get the dome to the Greenway, assembled, put away. Ronny will be sending out an email to load, unload and setup, break down. If you are a virgin you will be expected to be there! Good to see it and understand how it works not on playa.