MeetingMinutes04012012
Present: Pete, Dan Strange, Amanda, Jesse, Brian “Gowgey”, Doug, Sharon “Kubo”, Pecan, Jeremy, Matto “Struggles”, Erika “Atari”, Rich, “Dream” Jenn, Damon, Dessicant, Max Eskin, David Levy
Remote: Ashley, Xuth, Brian D Late: Sandy
Agenda: Membership Update! Working Group final presentations (scope, schedule, budget) AutoSub 365 (someone please get me a better name) Discussion of Dues (how they will be determined) Expectations (what does it mean to be a part of AutoSub?)
1. Membership Update! Ticket sales have closed. 17 vets got tickets lottery or STEP 16 more to vets from placement tix = 33
Contact info and word from 17 more virgins interested, roughly half have tickets.
Camp has some more tickets, have decided not to sell to virgins quite yet. Decision will be made once we have a chance to get to know them better and they have a chance to participate in camp activities.
2. Steam and Smoke Save the Date went out, Saturday, May 12 Send out personal invites (even if you can’t attend invite other people before you RSVP no!).
- This is a day time event*
Large scale promo (lists, etc) will come from Pete and Madelaine.
AutoSub event the night before for set up and camp steam.
Questions: Should we have an attended bar? No. Do Gatorade jugs. Gin and Tonic and punch.
Volunteer to coordinate the visual and psychological impact: Erika and Dream
Volunteer for menu and grocery shopping: David Gardner: dad runs catering co. and can get meat wholesale also has smokers and an additional stainless (propane) steel grill. Dewb will have input
Volunteer for performance: Tripod for arials, poi spinners, hoop troop…. No fire spinners! Rich (+ Desiccant, Jeremy)
Day of shifts: Door, BBQ, smoker, checking on home brew, restocking bar, stoking the fire, clean up day after (Sharon, Doug).
Work weekend to spruce up Steve’s house and new door for steam bath.
3. Working Group final presentations (scope, schedule, budget)
Dome rotation: no Dome deco: need more interest, no budget Skirt: design, estimate by end of week Slide group: didn’t meet Stilter bar (Q not present) ID: Mel not present Propaganda: DHouse not present, had a movie night no one attended. Are people interested? Many ideas seem to be performance art based – there will be people to participate. Zip line of DOOM: Concept drawing of *****, more ideas, Doug is leaving for a month, if we do it $300 max. Erika knows someone buying foam, contact Pecan.
How do people heading working groups feel about having budget set by next meeting, so we can set dues? Ohh kaaay
Future working groups: Construction of dome bits for raising Steambath ‘room’
4. AutoSub 365 (someone please get me a better name): Madelaine is leading. Contact her with ideas and support her when she reaches out SOS – Dream submitted dome canvas
5. Expectations (what does it mean to be a part of Auto Sub?) Pete is working on one page of info to answer that if anyone would like to contribute their ideas
Check out the Wiki! We have a FB page, so check that too! This is where a lot of public announcement happens, ‘like it’
6. Pod Leadership Check roles on Wiki or last meeting’s minutes for descriptions. Still looking for a people to step up and take leadership roles.
Cat-herder: Cactus Pete Finance: Chuck Off-playa shtuff (still need a name!): Ripley Early Crew: Doug Late Crew: Rich Buildings& Grounds: Xuth (need 2nd person) Power: Jesse (need 2nd person) Water: Levy (need 2nd person) Kitchen: Damon (need 2nd person) Art: **NEEDED** Bookings: Jeremy & FiG Bar: Steve? Melinda? Trash & Recycling: Atari Safety: Sharon LNT: Also Sharon Sound: Brian (may need 2nd person) Acculturation: Struggles Fluffer: Dream Shop: Dessicant?
7. Dues Dues discussion next meeting, if projects do not have budgets by then, they will be shelved. Individual art projects are part of Art Pod’s budget. Actual dues will be set after the fundraiser.
Next meeting: 3 weeks, watch for doodle. Desiccant can host.