MeetingMinutes05232012

AutoSub Meeting minutes May 23, 2012

Present: Pete Z, Jenn Z, Dan Strange, David Levy, Jessie, Jeremy, Nuria, Damon, Rich, Brian Gowdey, Brian D, Doug, Sharon, Erika Atari, Dewb, Ashley, Struggles,

Tentative Agenda: -S&S wrap up and lessons learned -FIGMENT -Setting work weekend (bring your calendars!) -What, Where When -Greeters -Dues! -Mead

Figment: In a week and a half! We hope! FIGMENT is hurting for $$$$$$ badly Pretend like it’s going to happen! Dome! Ronny is coordinating volunteers for the Dome build. Everyone needs to have emailed Ronny, if you haven’t do it now!

Load out of Blake’s basement in Porter Square Friday night, (UHaul needed? will find out tomorrow)

Saturday morning set up early, event starts at 11am. Dome build takes ~3 hours. See Ronny’s e-mail for exact timeline.

Doug -Can store the truck at the shop, if need be.

New campers are strongly encouraged to take part in the dome build.

Saturday night some programming until 11pm Saturday night, after which the dome will need some guards strictly for people who are instrumental in the build.

Sunday afternoon strike within 2 hours, bring the dome to Rich’s house.

CONTACT RONNY WITH ALL QUESTIONS!!!!

Next Wednesday, May 30: Rich would like 2-3 people at 6pm to clear out space to put the dome. Email Rich if interested. (Sharon, Erika, Dan Strange)

Greeters: Brian: our shift is Monday night. Meet at 11:30pm at the dome shift , travel to Greeter Gate together for 12-4am Tuesday morning shift. Can split the shift if you’d like (2 hour chunks), but we need a minimum of 15 people at all times.

Events start Tuesday, so need to have the dome built and decked out on Sunday/Monday!

Do we want to run an event Monday night? YES! Used to run “Thanks for building the city” party on Wednesday but the city is ready much earlier now.

New, motivating goal: Have the dome built for a Monday night event! (can finish accoutrements [slide, skirt, etc] Tuesday).

• David Levy will run the Dome build!

What Where When Open soon! Need events in pronto!

Get your events into Jeremy. (Erika offers to make a gCal)

Mead! Thanks to Brian D the camp is the owner of a 55 gallon of mead!

Will oxidize in a week or so once open.

Will likely not make the trip to playa.

Fundraiser idea: around 200 wine bottles: accumulate resealable bottles and sell them! or 110 growlers

Hold off on it until post-burn! Start collecting containers now. Maybe do a Krug rip-off? looking for grolsh-style bottles, growlers, wine bottles, champagne bottles (bigger than a bottle of beer)

Early Crew interest Contact Doug and Pete if you are interested, let them know how early. Doug will send out a email with more info of schedule and expectations.

Steam and Smoke! Kicked Ass! Many thanks!

Financially successful, people loved it! Requests for more events!

Financially: Gross: ~$4750 (no clicker about 150 people) Cost: ~$1650 (mostly meat, beer) Expenses: ~$1250 asked to be reimbursed Net, pre-venue: ~$3500 -25% for venue $875 Actual net: ~$2625

For context...that covers our truck shares!

Lessons learned, please contact Pete about your thoughts.

SteamBath We could really use a different steambath on playa - if anyone is interested... do it! Damon: raise the current structure - contact him to help!

DUES!! Not rotating the dome :-( Dues structure: one price now till FF, new price from FF to burn.

pre-FF: $390 post-FF $425

$15 increase from last year. Raising the dome, skirt, slide, re-Deco project, secret project of doom, etc.

For those who are planning to buy tickets through the camp: $799/$849

Projecting camp size 40-50

Get Pete or Chuck physical checks made out to Automatic Subconscious. In person or mail. No paypal.

Chuck and Pete will work with Pod Leaders to consider ways to reduce costs (and therefore, dues) pre-playa and post-playa.

Work Weekends: Look for Pete’s DOOOOODLE POLL

• • Ronny: Jeremy will visually inspect all dome members at Figment to see what needs to be replaced during the raising build.

• • Doug: look into purchasing a press

• • David Levy (in charge of dome raising)- Talk to Hooch: exactly what we need, number and length of each pipe and contact Phil to see if he is willing and able to host us.