MeetingMinutes20100606

AutoSub Meeting Minutes

Date: June 6, 2010

Present: Tristram, Doug, Dan Strange, MegaSeth, Linda May, Eric, Ronny, Tish, Chuck, Ike, Pete Z, Noah, Kim Beth, Melinda, Hooch, Amber, Steve, Jen. Pretzel, Courtny, Dream, Q, Pretzel, Desiccant, Madelaine. Zayla

Agenda:

Dates and crews:

Container placer first to arrive.

Shock troops crew: Tuesday 24th or 25, someone goes out to playa almost immediately to place camp. Others unload storage locker, rent flat-bed, fill water, head up to playa to build kitchen, first shade structure, prepare camp for others arrival.
Also, Reno shopper arrive about the same time to gather food for kitchen.

Early crew - Thursday, Friday, Saturday – to help set up rest of buildings, others help with last minute shopping.

Dome set up starts on Monday, usually have a Tuesday night party, if something is not done by Wednesday it’s not getting done and will be packed away to save space.

Festival ends night of 5th or 6th – mass exodus

Late crew leaves 8th – Tuesday, fly out Wednesday

Volunteers requested.

Late crew – Ike, Dan Strange, Pretzel, Chuck, Desiccant, Doug, Steve, Pete

Shock troop – (Tuesday) Doug, Tristram, Desiccant, Courtny, Steve, Pretzel, Pete, Chuck, Tish, MegaSeth, Dream, Hooch (Rangers might be able to get passes)
~arrive in Reno Tuesday night

Friday/Saturday – Dan Strange, Ronny (Fri), Melinda, Q, Courtny. Eric and Linda

Transportation – Tristram – flew into San Fran and rented a van there because cheaper/less likely to be penalized for dust. He will organize the van. He is planning on early early – fly into San Fran on 23 (Monday) – leaving Monday during exodus

Amber flying intp Reno on 28th (Sunday) 7:30pm has a minivan room for at least 3ppl. Leaving Monday exodus.

Contact Tristram or Amber if you would like to coordinate rides with them.

Q – fly to San Fran, takes train to Reno (under $100)

Explain GRRLZ and GEEKS – roles
Two working groups not pods. Designed to do a function and then dissolve. Not necessarily camp members.

GRRLZ Gerkin Restoration Revitilization Loveliness Zone– ring of canvas just under the opening, panels hanging down from there. Have budgets.

GEEKS – working on erecting the dome – two ways of getting the dome up if we extend it.
Would like to do a tower that can then become a light sculpture.
Jack like/engine hoist - *back up plan
Damon had a good discussion with Phil about a proven hoist system – more
details needed
*will get budget by next meeting (hopefully)

Netting – Tristram, Matt and KimBeth – working on designs, meeting Tuesday then will have an open meeting for all interested parties

Storage – less than reliable, guy is not a very good communicator

Deisel generator – we are only willing to put in so much, if village not willing to put in the rest it’s not going to happen

Steam Sub going to happen

Generator (Pretzel)
Tried to call the guy, haven’t been able to reach him.

Pods (see attachments):
Have pod leaders who then Delegate

Planning on dividing Pods into 2 categories then having an intermediary between pod leaders and Pete

Infrastructure
B&G, art, tool shop, p&w, sounds, LNT and safety

People lead
Kitchen, entertainment, bar, fluffers (morale enhancement, don’t have to be topless/female)

Infrastructure:

B&G - Steve

P&W co-leaders
Pretzel and Desiccant co-lead Jen likes grey water
Early crew, place the camp, maintain tidiness of camp, fences (wrought iron?)
Forman for dome –
Tool shop
Sound – communicate with artists to find out what their needs are (Gowdey)
LNT and Safety – monitor waste stream, split into food, recycling, burnables, removable, organize moop at end and DAILY (hopefully on late crew), make sure fire extinguishers and med kits are prepared and accessible, allergies
(Ike? Linda would like to help)

Art –
Organizing artists, placement of art, lighting of dome?, booking events (FiG)

People:

Kitchen – Dream
Dietary restriction, allergies, medications, menu, ice, coffee, shifts,

Bar – public and camp
During the day hydration, staffing of public bar
(Q, Melinda)

Entertainment – FiG
Booking agent,
Kim Beth – 3am-7am Unsomnia will be having a meeting

Events need to get in before the deadline* talk to FiG

Morale enhancement – organizing fluffers

Virgin Pod – the go to person for newbies – Q

Overseers of infrustructure – lead – Blake
Time line, resource dispersion,

People lead - ????

Shock troops lead - Doug
Early Crew organizer – Tish
Late crew org - Ike

Melinda – non-engineer, kitchen, fluffer, bar

Dues will be announced before next meeting.

(talk about the village)

How to decide who is in the camp??? 40-45 people
No first come first served.
Submit application including what your going to contribute.
Crew, pods/leaders, seniority, contributions,
Senior folk vouch for or sponsor new people
Give people an expectation, are they willing to meet it.
Describe why they want to go to Burning Man?
Send out an email – we’re narrowing our camp, we need to know if your really interested, this is how much dues are

Trust Pete to make the decision? yes
Committee?
Mix – 40 people selected, lottery for 5 spots.

Send out email, gauge level of interest, if over the limit and people who want to be involved and those who want to make those types of decisions can come

Next meeting: Monday June 21, at Kim Beth’s at 29 Day Street, Davis Square

Netting, dome, art, dues, will be announced at next meeting.