MeetingMinutes07202011

AutoSub pod leaders’ meeting – 07-20-11
Meeting notes

$$ = action needed
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Attendees:
DLevy -- water
BGowdey -- sound
DRuuska -- early crew ++
MattO -- art car, virgins
PeteZ -- head poobah
Noah -- bldgs+grounds (including dome?)
Phil -- power
LizM -- trash+recycling
Damon -- kitchen, steam yurt structure
Tish -- frontage+deco
Kubo -- safety
Chuck -- tool shop, finance

Not present:
RichM -- art
FiG - entertainment
Melinda – bar
Dream - Fluffer
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Misc

- this year, attendance may be down for the village at large. current est looks like it will be ~140-150 versus anticipated ~190

- current membership in AutoSub = 26 as of today’s meeting (8 more pending but haven’t paid their dues yet, so not in the count). Use LGFaB event Saturday night to recruit!

- Jeremy will be assisting FiG, providing backup for entertainment pod

- David Levy will now head up the water pod, uniting fresh and gray water.

Kitchen
- fill out your shifts for kitchen if you haven’t done so! shifts that remain are mostly fri/sat (burn night) -- otherwise you’re stuck with whatever you get.

Bar
- Melinda will open up the bar shift signup sheet soon

Mgmt
$$ Camp surveys need to be completed! Personal medical info, allergy, meds info needed

$$ PeteZ will send out a HAVE/NEED inventory list soon ...e.g. freezer, grills

Buildings + Grounds
- RichM is offering a freezer - it will ride in the AutoSub truck share

- MattO is holding ~2 full truck shares for the Art Car, pending DMV status. If the shares open up, he’ll offer them to AutoSubbers first

- propane range + oven discussion: which ranges to borrow, which to bring?

$$ Doug already has the burners from last yearr; will check its status before next Thursday

- problems from last year to avoid... 1) fires! 2) propane gas lines kluged to “work” 3) fixes in the field

- Noah: at a minimum, we will definitely have 2 burners; 2 grills.

- Tish [and Gowdey] will also bring coleman type stoves for other projects - so those could serve as spares if needed.

- Noah: this year we will standardize tank types and hardware; will also bring parts & tools to help fix typical problems in the field. this should help avoid some past kluge issues

Dome
$$ Noah to chase down dome pieces list with Blake... PeteZ will help “lean on him” for that

- Doug: heads up for Blake’s basement... AutoSub’s stash is reportedly buried under another camp’s load at this point, so expect it to be harder to extricate

$$ (re)fabrication project to happen over the next 2 weeks: Noah will access lists and will coordinate a build. Phil et al have tools+equipment needed for fabrication. Laborers and conduit will be needed.

$$ PeteZ to find out about netting from Tristram

$$ is last year’s ladder still in existence? it was designed by Tristram. PeteZ to find out.

$$ Dewb has the stage cover -- and we want it! PeteZ to find out.

- Noah’s shopping list:
- a hammer drill
- zip ties
- lengths of 2” PVC

$$ Doug will chase down and retrieve AutoSub’s custom made hammer-drill bits, as we won’t be renting Rob’s hammer drill any more

$$ Noah: entrance tunnel needs to be tracked down (via Steve?)

Sound
$$ Gowdey will secure a mixer and other equipment. will also quote mic stands + equipment needed for purchase

BRFF film fest integration needed?
- details pending village meeting
- BRFF theater was offered as a potential overflow and visual advertising space, available to AutoSub at some times

$$ where’s the controller? Gowdey + Doug to find out.

Recycling+trash
- this year let’s use different color bags for recycling vs. trash, to differentiate
- sadly, no inventory is available from last year’s trash pod

Power
Phil asks: is anyone (else) bringing a significant generator? e.g. over 1kw? any high-draw equipment that’s not already on his radar?
- Doug may have a ~1kw gennie to be used with LGFaB; good to know in case of need
- Doug may also have a 1.8kw converter to offer
- RichM is rumored to be bringing a gennie; but we’re guessing it’s not a meaningful size

AutoSub’s early crew is 12 people. do we have enough power for that? how much power, how much lighting will be needed during that time?

- Phil/power pod is responsible for bringing gasoline to run the backup generators.

$$ Question: do we have any gas or diesel fuel in Gerlach? A: tanks and cans are at the ranch; and will need to be picked up and then refilled in Gerlach.

$$ Phil to check wiki for last year’s lists of power equipment

Safety
- first aid kits all set, very little needs replenishment (have a list from Tish)
$$ Kubo: need to check the state of fire extinguishers in Gerlach, replace as needed
$$ Kubo: need to budget for # of fire extinguishers desired, and find a place to buy/pickup
$$ Kubo: some placards/labeling needed for visibility

Finance
- ASub now has an EIN number, and a bank account!

Misc
$$ what are individual pod leaders’ budgets? pod leaders: please find out individually from PeteZ

$$ AutoSub needs a logo! stickers! t-shirts! shwag! PeteZ to initiate a logo design contest.