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'''Automatic Subconscious: 2009 Budget Close Out'''

Date: February 21, 2010 Location: Ronny’s Super-Secret Lair Present: Pete, Hooch, Q, Steve, Matt Pretzel, Self-destruct Ronny, Madame Melinda, Doug, Eric, Linda May, Brian, Dreamy Jenn. FiG, Kim, Tristram, Desiccant Not present: Fred, Bethany, Alexis, Colin, Blurry, Greg, Matt, Alex, New Yorkers, Xuth (don’t have full list)

 '''BUSINESS''':

Pod leader meetings done. Going to give feed back to the leaders to help improve from 2009.

Burnal Equanox next week

'''BUDGET:'''

Pie charts:

2009 Total Budget 

[[Image:Totalbudget2009.png|thumb|center|401x274px|2009 Total Budget]]2009 Expenses 

[[Image:Allexpense2009.png|thumb|center|401x274px|2009 All Expenses]]

2009 Fund Allocation [[Image:Moneyallocation2009.png|thumb|center|401x274px|2009 Funds Allocation]] 

Questions/Topics of interest:

Stereo equipment cleaning. Bar pod budget is off, still some info out on kitchen and van.

Should we put the budget info on the Wiki? What are early crew expenses? One hotel room, truck ($2000), food, supplies at Home depot

What will we spend excess budget on? Diesel generator, dome, lower dues (Possible future dues structure: 300, 325, 375)

Ideas: should we have a treasurer? Keep a small buffer? Note to pod leaders: keep track of receipts

Major highlights of Pod Leader meetings: Overall very impressed we pulled it off

Weak points: Early crew needs to be more sensitive about layout. Need to be flexible of how we’re going to lay it out due to climate. Going to need more stuff next year, purged a lot. Picnic table Couches Kitchen equipment – talk to camp members, Goodwill, freecycle Managing expectations – knowing what is expected of people, roles and responsibilities, time table for camp build – people didn’t know what goals were, at least first couple days announcing at dinner the wake up time for next am. Building – dome build / large structure – need a foreman(s) to lead and tell what needs to be done. (Fred?) Tristram – in addition delegate tasks. Pre-playa training Have virgins do a dome build at Figment, firefly More sensitive and have someone leading our frontage appearance Head, fence, art across playa, Private shade structure time has passed – what to do with it? Containers- presence with in our camp benefits out weigh costs, need better communication with Container camp Add 2 pods - fluffer pod, virgin pod, modifying Trash and recycling to more of LNT. Have volunteers for daily moop sweeps. Modification of the work balance, idea of adopting DOTA’s model. Early crew and late crew don’t have daily volunteer commitments unless they want. (very consistent camp). Or have the entire camp on early or late crew – would have to be a smaller camp. Camp size for next year? No co-leadership Communication and management of expectations ******* A lot of people want to help but don’t know how.

Pod leaders modify the Wiki with their thoughts about what their role is. Virgin pod leader would figure out the best way to get info to Virgins.

What do we do about people from out of state. AutoSub Manual? On playa as well – survival

End of Pete’s agenda

Additional Member Input/Ideas:

Melinda – clarification of dome upgrade. It will include more dome skin. Q – Will there be more feedback? – yes to individual pod leaders.

Set 3 mtgs between now and end of April A lot of interest in camp from new people, want to get more ideas in before camp survey is due at end of April. Rough idea of how many have approached – 32 about 1/2 old A.Subbers Dessicant - Mention of “covered in bees” potential future camp Kim- One maybe 2 possible MIT camps forming. Good year, everyone is welcome back but not assuming it will be the same camp.

Pretzel will organize camp leader meeting for hive.

Melinda – talking to Machine about doing a fundraiser for AutoSub Negotiating percentages with club Think of date. Talk to Joe – Together people What to use funds for? Artist grant? Volunteers – FIG (DJs), Dessicant, Brian, Tristram

Doug – “Let’s go fly a bike” Applied for a grant – should run around $7000-$8000, plus lighting

Ronny – putting up dome for Figment (June) Either up the night before or up between 9-12 event 12-6 down 6-8 Pete, Q, Ronny, Brian, Dream Could make a how to video Blake has documented everything about how to assemble the dome on the Wiki Condition to join camp – you have to help up set up dome at least once this summer Define roles – holder, screwer, reach around Bringing to Firefly? Save for a future meeting.

Ronny – entertainment: band that wants to play dome on playa

Next meetings: All meetings Sunday, cook 5:30 eat 6 meeting 7 March 7 Dessicant 4 parker st, Malden March 21 Matt 27 Hancock St, #2 Medford April 18 Tristram Future House 145 Hamilton, Cambridge

MeetingMinutes20100221 - Revision history

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